How to Price Office Cleaning Services
A Simple Guide for Business Owners
Pricing office cleaning correctly can make or break your cleaning business. Price too low and you burn out with little profit. Price too high and you lose bids to competitors. This guide walks business owners and aspiring cleaning service owners through how to price office cleaning strategically, competitively, and profitably.
Whether you're just starting or refining your pricing model, this guide will help you build confidence in your numbers.
Why Office Cleaning Pricing Is Different From Residential Cleaning
Office cleaning is typically:
Recurring (daily, weekly, bi-weekly)
Larger in square footage
More predictable in scope
Contract-based
Because of this, office cleaning Seattle should never be priced the same way as house cleaning. It requires a structured pricing system that accounts for labor, frequency, and facility usage.
Common Office Cleaning Pricing Models
1. Price Per Square Foot (Most Common)
This is the industry standard for office cleaning.
Typical range:
$0.08 – $0.20 per square foot
Example:
3,000 sq ft office × $0.12 = $360 per cleaning
This model works best when:
The space layout is straightforward
The scope of work is clearly defined
The office has consistent usage
2. Price Per Visit (Flat Rate)
A flat rate is often derived from square footage but simplified for the client.
Example:
$350 per visit
$1,400 per month (weekly cleaning)
Clients like flat rates because they’re predictable, but you must calculate carefully to ensure profitability.
3. Hourly Pricing (Use With Caution)
Typical range:
$35 – $75 per cleaner per hour
Hourly pricing is useful for:
One-time cleanings
Post-construction
Short-term contracts
However, it can limit scalability and invite micromanagement from clients.
Key Factors That Affect Office Cleaning Prices
1. Square Footage
Larger spaces cost more, but price per square foot usually decreases slightly as size increases due to efficiency.
2. Cleaning Frequency
More frequent cleanings reduce per-visit cost.
Example:
Weekly: higher per visit
3x/week or daily: lower per visit, higher monthly total
Recurring contracts = stable income.
3. Scope of Work
Clearly define what’s included:
Trash removal
Vacuuming & mopping
Restroom cleaning
Breakroom/kitchen cleaning
Dusting desks & surfaces
Add-ons that increase price:
Interior glass cleaning
Deep carpet cleaning
Floor waxing
High dusting
Never assume—list everything.
4. Number of Restrooms
Restrooms are labor-intensive.
A good rule:
Add $20–$50 per restroom per visit depending on size and usage
5. Type of Business
Different offices have different cleaning demands:
Medical offices → higher rates
Law firms → moderate
Call centers → high traffic
Tech offices → lighter cleaning
Higher risk and higher traffic = higher price.
6. Supply & Equipment Costs
Decide if you provide:
Cleaning chemicals
Paper towels & soap
Trash liners
If yes, factor these into your price or bill separately.
7. Labor Costs
Your pricing must cover:
Cleaner wages
Payroll taxes
Insurance
Training
Backup staff
A common mistake is pricing based on what clients want to pay instead of what it costs you to operate.
Step-by-Step: How to Calculate Your Office Cleaning Price
Step 1: Estimate Cleaning Time
Example:
2 cleaners × 2.5 hours = 5 labor hours
Step 2: Calculate Labor Cost
Example:
$18/hour × 5 hours = $90
Add employer costs (taxes, insurance):
$90 + 25% = $112.50
Step 3: Add Overhead
Include:
Supplies
Equipment depreciation
Admin costs
Example:
$25 per visit
Step 4: Add Profit Margin
Target profit margin:
30–50%
Example:
($112.50 + $25) = $137.50
40% profit = $192 per visit
Monthly Contract Pricing Example
Office size: 4,000 sq ft Frequency: 3x/week (12 visits/month) Per visit: $200
Monthly total:
$2,400
Present this as a monthly service investment, not per-hour labor.
How to Present Your Price to Clients
Avoid hourly explanations
Emphasize consistency and reliability
Explain what problems you solve (clean, healthy, professional workspace)
Provide a detailed scope of work
Confidence in pricing builds trust.
Common Pricing Mistakes to Avoid
Underpricing to win bids
Not charging for restrooms or kitchens
Forgetting travel time
Ignoring employee turnover costs
Saying yes to custom work without adjusting price
Low prices attract difficult clients—not loyal ones.
When to Increase Your Office Cleaning Prices
Raise prices when:
Labor costs increase
Scope expands
Frequency changes
Contract renews annually
A 5–10% annual adjustment is reasonable and professional.
The Bottom Line on Office Cleaning Pricing
Office cleaning pricing isn’t about being the cheapest—it’s about being sustainable, professional, and profitable. When you understand your numbers, you can confidently bid contracts that grow your business instead of draining it.
If you treat pricing as a business strategy instead of a guess, you position your cleaning company for long-term success.
Pro Tip: Document your pricing system so every quote is consistent, scalable, and stress-free.
Ready to Work With a Professional Office Cleaning Partner?
If you’re a business owner who wants reliable, consistent, and professionally priced office cleaning, Kairos Clean & Cozy Seattle is here to help. We specialize in structured office cleaning services designed to support healthy, productive workspaces—without guesswork or hidden costs.
Whether you need weekly, multiple-times-per-week, or customized office cleaning, our team will assess your space and provide a clear, fair quote based on real cleaning needs.
📅 Book an appointment with Kairos Clean & Cozy today and experience a cleaning service that values transparency, quality, and long-term partnerships.
A clean office isn’t an expense—it’s an investment in your business.
