How Much Should I Charge for Daily Office Cleaning Services
Charging for daily office cleaning requires a different pricing strategy than weekly services. Since the service is more frequent, the overall monthly bill is higher, but the cost per visit is lower. Clients benefit from consistent cleanliness, and cleaners benefit from recurring work that guarantees predictable income. Below is a detailed breakdown of how to set the right daily office cleaning rates in 2025.
Why Daily Office Cleaning Is Priced Differently
Daily cleaning means less buildup of dirt, dust, and waste, which makes each visit quicker compared to a weekly or bi-weekly service. However, the higher frequency adds more working days, supplies, and operational costs. This balance is the key to setting competitive rates.
Common Pricing Structures for Daily Cleaning
Hourly Rate
Many cleaning companies use an hourly rate for daily contracts, especially if the office size and workload vary. Rates usually range between $25 and $45 per hour per cleaner for daily office cleaning.
Square Foot Rate
A per square foot rate works best for daily contracts in larger offices. Rates often fall between $0.08 and $0.12 per square foot per visit. Since cleaning is more consistent, the lower end of the range is common.
Flat Rate
A flat monthly fee is a preferred option for many clients. For example, a 5,000 sq ft office with daily cleaning might be quoted $3,000 to $5,000 per month, depending on the level of service.
Key Factors That Affect Daily Office Cleaning Costs
1. Office Size
Daily cleaning for a small office (1,000–3,000 sq ft) may cost $800–$1,200 per month, while larger offices (10,000+ sq ft) can range from $6,000 to $12,000 per month.
2. Frequency Per Day
Some businesses require one daily cleaning, while others need multiple cleanings per day (morning, afternoon, and evening). Each additional shift increases labor costs.
3. Level of Service
Basic daily cleaning includes trash removal, vacuuming, and restroom maintenance. However, services such as floor polishing, kitchen sanitation, or disinfection protocols add extra charges.
4. Industry Standards
Healthcare offices, gyms, and childcare centers demand stricter hygiene. Compliance with these requirements can raise rates by 15 to 25 percent compared to standard offices.
5. Location
In major metropolitan areas such as Seattle, Los Angeles, and New York, daily office cleaning costs are higher due to labor and supply expenses.
Daily Office Cleaning Cost Examples
Small Office (2,000 sq ft, daily service):
$0.10 per sq ft × 2,000 = $200 per day, or about $4,000 per month.Medium Office (6,000 sq ft, daily service):
$0.09 per sq ft × 6,000 = $540 per day, or about $10,800 per month.Large Office (12,000 sq ft, daily service):
$0.08 per sq ft × 12,000 = $960 per day, or about $19,200 per month.
How to Calculate Daily Cleaning Prices
Assess Time per Visit: Determine hours needed for daily tasks.
Multiply by Hourly Rate: Example, 3 hours × $30 = $90 per day.
Add Supply Costs: Paper products, cleaning agents, sanitizers.
Scale for Frequency: Multiply by 20–22 workdays or 30 days per month.
Present Monthly Quote: Clients usually prefer a flat monthly bill for daily service.
Advantages of Daily Office Cleaning
Ensures a healthy, hygienic environment for employees.
Prevents accumulation of dust and trash.
Reduces spread of illnesses through regular disinfection.
Provides a professional image for visiting clients.
Creates predictable revenue for cleaning businesses.
Best Practices for Offering Daily Office Cleaning
Offer contract-based pricing with discounts for long-term commitments.
Provide tiered daily service packages (basic, standard, premium).
Clearly outline what is included in daily visits.
Recommend deep cleaning add-ons once or twice a year for maintenance.
Use eco-friendly cleaning products to appeal to sustainability-focused clients.
When to Increase Daily Cleaning Charges
If clients request extra tasks outside the contract.
When supply costs or minimum wages rise.
If the office expands in square footage or employee count.
When offering specialized cleaning like COVID-19 disinfection protocols.
Final Thoughts on Daily Office Cleaning Pricing
Daily office cleaning provides consistent revenue streams for cleaning businesses while ensuring clients maintain pristine work environments. The key to success is balancing per-visit costs with long-term value, ensuring rates cover both operational expenses and profitability.
If your business in Seattle or Auburn, Washington needs reliable daily office cleaning services, Kairos Clean & Cozy Seattle can help. We provide dependable service, transparent pricing, and tailored cleaning schedules designed to keep your workplace spotless every day.
